Audio-video conferencing

Meeting rooms that just work.

We design, install and run Microsoft Teams Rooms, from a two-seat focus room to a town hall. Join with one touch, and everyone is seen and heard.

Book a site survey See the seven rooms

A walk through four of our room designs, rendered in 3D from our catalogue. The kit shown is generic.

Join a meeting with one touch
Everyone seen and heard
The same experience in every room
Faults found before people notice

Seven rooms

From a focus room to a town hall.

Each design fits the room's size and how it's used: the right camera, microphones and screen, and nothing the room doesn't need. Open a room to see what goes in it.

2 to 4 people · 3 × 2.7 m

Focus room

Quick calls for two to four people, started with one touch.

What goes in this room

Platform: Teams Rooms on Android
Display: One 55-inch display
Microphones: Built into the video bar
Video bar: Logitech Rally Bar Mini · Poly Studio X32 · Jabra PanaCast 40 VBS
Touch console: Logitech Tap IP · Poly TC10 · Jabra PanaCast Touch Console
Booking panel: Logitech Tap Scheduler 2 · Yealink RoomPanel E2 · Neat Pad Gen 2
Guest sharing: An HDMI or USB-C cable at the table

Teams Rooms Basic licenses up to 25 rooms at no extra cost.

4 to 6 people · 4.9 × 4.9 m

Small meeting room

Everyday meetings for up to six, with clear sound at every seat.

What goes in this room

Platform: Teams Rooms on Android
Display: One 55 to 65-inch display
Microphones: Built into the video bar
Video bar: Logitech Rally Bar Mini · Poly Studio X32 · Yealink MeetingBar A40 · Neat Bar Gen 2
Touch console: Logitech Tap IP · Poly TC10 · Yealink CTP25 · Neat Pad Gen 2
Booking panel: Logitech Tap Scheduler 2 · Yealink RoomPanel E2 · Neat Pad Gen 2
Wireless sharing: Barco ClickShare CX-20, for rooms with frequent guests

Keep the front of the table about 1.5 m from the camera, so everyone is in shot.

6 to 12 people · 5.5 × 6 m

Medium meeting room

Team meetings with people on one screen and content on the other.

What goes in this room

Platform: Teams Rooms on Android or Windows
Display: Two 65-inch displays
Microphones: The bar, plus mic pods down the table
Video bar: Logitech Rally Bar · Poly Studio X52 · Yealink MeetingBar A30 · Jabra PanaCast 50 VBS
Table microphones: Mic pods with a mute button, such as Logitech Rally Mic Pod
Touch console: Logitech Tap IP · Poly TC10 · Yealink CTP25
Displays: Two 65-inch displays, or one 75 to 86-inch
Booking panel: Logitech Tap Scheduler 2 · Poly TC10 · Yealink RoomPanel E2
Wireless sharing: Barco ClickShare CX-30 · Crestron AirMedia

Two screens need a Teams Rooms Pro licence.

12 to 16 people · 4.5 × 9.75 m

Large meeting room

Long tables where the far end still sees every face.

What goes in this room

Platform: Teams Rooms on Windows or Android
Display: Two 85-inch displays, or a projector
Microphones: Ceiling arrays, each covering about 3 m
Bar and cameras: Poly Studio X72 · Yealink MeetingBar A50 · Logitech Rally Bar with Logitech Sight
Ceiling microphones: Shure MXA920 · Sennheiser TeamConnect Ceiling 2 · Yealink CM50
Room computer and console: Lenovo ThinkSmart Core Gen 2 · Poly Studio 7 Room Compute · Logitech Tap
Displays: Two 85-inch displays, or a laser projector and screen
Booking panel: Logitech Tap Scheduler 2 · Crestron TSS-1080 · Neat Pad Gen 2
Wireless sharing: Barco ClickShare CX-50 Gen 2 · Crestron AirMedia

Each microphone covers the people within 3 m of it.

16 to 24 people · About 7 × 11 m

Boardroom

A room built around one table, with cameras that find whoever is speaking.

What goes in this room

Platform: Teams Rooms on Windows
Display: LED wall, or two 98-inch displays
Microphones: Ceiling arrays over the whole table
Cameras: Huddly Crew · Poly Studio E70 · Crestron 1 Beyond i12 · Q-SYS NC-12x80
Ceiling microphones: Shure MXA920 · Sennheiser TeamConnect Ceiling 2 · Biamp Parlé TCM-XA · Audio-Technica ATND1061
Audio processor: Shure IntelliMix P300 · Biamp TesiraFORTÉ X · Q-SYS Core Nano · Extron DMP 128 Plus
Room computer and console: Lenovo ThinkSmart Core Gen 2 · Crestron Collab Compute · Yealink MCore kit
Room control: Crestron · Q-SYS · Extron, for lights, blinds and sources

Microphone zones, echo cancelling and camera presets are tuned in the room.

20 to 40 people · About 8 × 9 m

Training room

Remote learners see the trainer, the board and the room.

What goes in this room

Platform: Teams Rooms on Windows
Display: Interactive board and an 86-inch display
Microphones: Wireless for the trainer, ceiling for the room
Trainer camera: Crestron 1 Beyond AutoTracker · Vaddio IntelliSHOT-M · AVer TR315
Room camera: Q-SYS NC-20x60 · Poly Studio E70
Microphones: Shure MXW neXt for the trainer, ceiling arrays for questions
Interactive board: Microsoft Surface Hub 3 · Logitech Rally Board 65 · Yealink MeetingBoard 86 Pro · Neat Board Pro 65
Content camera: Logitech Scribe, for a physical whiteboard
Recording: Teams recording, or a stand-alone lecture recorder

Desks face the front, so one camera sees every learner.

50 to 300 people · Built to the space

Town hall and auditorium

All-hands meetings for the people in the hall and everyone watching online.

What goes in this room

Platform: Microsoft Teams town halls, or your own streaming
Display: LED wall on stage
Microphones: Wireless and lectern microphones
PTZ cameras: Q-SYS NC-20x60 · Crestron 1 Beyond p20 · Vaddio RoboSHOT 30E-M · AVer PTZ330UV2
Wireless microphones: Shure · Sennheiser · Audio-Technica handheld, lapel and headset mics
Mixing and processing: Q-SYS Core 110f · Biamp TesiraFORTÉ X · Extron DTP3 CrossPoint
Loudspeakers: Column or line-array speakers, with delay speakers in long halls
Stage screens: LED wall, plus a confidence monitor for the speaker
Streaming: Microsoft Teams town halls, or an encoder for your own platform

A full rehearsal before every event, so the day runs to plan.

The kit

Fifteen kinds of kit, chosen room by room.

We aren't tied to any maker. Open a category to see the types, where each fits, example models and what we check before it goes in.

Video barsCamera, microphones and speakers in one bar under the display. Most run Microsoft Teams Rooms on Android, so there is no room PC to look after.

Where it fits: Focus, small and medium rooms, and many large rooms.

Type	For	Examples
Small rooms	Up to 6 people	Logitech Rally Bar Mini · Poly Studio X32 · Jabra PanaCast 40 VBS · Neat Bar Gen 2
Medium rooms	6 to 12 people	Logitech Rally Bar · Poly Studio X52 · Yealink MeetingBar A30 · Jabra PanaCast 50 VBS
Larger rooms	12 to 16 people	Poly Studio X72 · Yealink MeetingBar A50 · Neat Bar Pro
USB bars	Any meeting app on a laptop	Poly Studio V52 · Yealink UVC40 · Logitech MeetUp 2

What we check

Certified for Microsoft Teams Rooms
Sized for the depth of the room
Camera at eye height, by the display

CamerasCameras that frame whoever is speaking, follow a presenter, or bring a whiteboard into the call.

Where it fits: Large rooms, boardrooms, training rooms and halls.

Type	For	Examples
Intelligent cameras	Frame the speaker or the group	Poly Studio E70 · Yealink SmartVision 80 · Huddly L1
Centre-of-table cameras	Faces seen from the front, down long tables	Logitech Sight · Poly Studio E360
Multi-camera systems	Boardrooms with several views	Huddly Crew · Q-SYS VisionSuite
PTZ cameras	Zoom, presets and long distances	Q-SYS NC-12x80 · Crestron 1 Beyond p20 · Vaddio RoboSHOT 30E-M
Tracking and content cameras	Trainers and whiteboards	Crestron 1 Beyond AutoTracker · Logitech Scribe · Huddly Canvas

What we check

Camera at 1 to 1.1 m for a standard table
A field of view that covers every seat
Faces lit evenly, no window behind

MicrophonesCeiling, table and wireless microphones, placed so every voice reaches the far end clearly.

Where it fits: Any room bigger than a video bar can cover.

Type	For	Examples
Ceiling arrays	Clear tables, no cables	Shure MXA920 · Sennheiser TeamConnect Ceiling 2 · Biamp Parlé TCM-XA · Audio-Technica ATND1061
Table arrays	High or open ceilings	Shure MXA310 · Biamp Parlé TTM-X · Q-SYS NM-T1
Wall and line arrays	Ceilings out of reach	Shure MXA710 · Nureva HDL310
Wireless microphones	Trainers, panels and moving speakers	Shure MXW neXt · Audio-Technica Engineered Sound Wireless
Video bar add-ons	A longer table than the bar can cover	Logitech Rally Mic Pod · Neat Center

What we check

Every talker within 2 to 3 m of a mic
Microphones kept away from speakers
A mute light everyone can see

Speakers and audio processingProcessors that cancel echo and mix every microphone, and speakers that make the far end sound present.

Where it fits: Rooms with ceiling microphones, boardrooms and halls.

Type	For	Examples
Audio processors	Echo cancelling and mixing	Shure IntelliMix P300 · Biamp TesiraFORTÉ X · Q-SYS Core Nano · Extron DMP 128 Plus
Ceiling speakers	Even sound across the table	Shure MXN5W-C · Biamp Desono C-IC6 · Extron SF 26CT LP
Amplifiers	Driving passive speakers	Shure MXN-AMP · Extron XPA U 1004 SB · Bose P2600A
Networked audio	Mics, processor and speakers on one network	Dante and AES67

What we check

Echo cancelling on every microphone
Speakers either side of the screen
Tuned in the room, with a measured result

Displays and projectionCommercial displays, projectors and LED walls, sized so the person at the back can read the slide.

Where it fits: Every room. The size follows the distance to the furthest seat.

Type	For	Examples
Commercial displays	55 to 98 inches, for long daily use	Samsung · LG · Sony · Sharp NEC · ViewSonic
Laser projectors and screens	Large rooms and training rooms	Epson · Panasonic · Sony · BenQ
LED walls	Boardrooms, lobbies and halls	Samsung · LG · Absen
Confidence monitors	Speakers who face the audience	Any commercial display on a floor stand

What we check

At least 55, 65 or 85 inches, by room size
HDMI-CEC on, so screens wake up
A wall strong enough for the weight

Interactive boardsTouch screens you can write on, with the camera, microphones and Teams built in.

Where it fits: Workshops, training rooms and teams that sketch together.

Type	For	Examples
Teams Rooms on Windows	Full Teams Rooms with whiteboard	Microsoft Surface Hub 3 · Yealink MeetingBoard Pro · MAXHUB XBoard
Teams Rooms on Android	All-in-one boards	Logitech Rally Board 65 · Neat Board 50 · Neat Board Pro 65 · Yealink MeetingBoard
Interactive panels	Classrooms and training	BenQ · ViewSonic · MAXHUB · Samsung
Stands and mounts	Shared and moving spaces	Floor stands with wheels, wall mounts

What we check

Pen and touch that feel natural
Whiteboards saved to the meeting
Wheels if the board moves between rooms

Touch consoles and controlOne touch to start the meeting, and one panel for lights, blinds and sources.

Where it fits: Every Teams Room, and rooms with lighting, blinds or several sources.

Type	For	Examples
Teams Rooms consoles	Join, share and call	Logitech Tap IP · Poly TC10 · Yealink CTP25 · Neat Pad Gen 2 · Crestron TS-1070
Control processors	Rooms with many devices	Crestron · Extron · Q-SYS
Touch panels	Lights, blinds, screens and sources	Crestron · Extron · Q-SYS
Scenes	One button for each job	Meeting, presentation, video call, room off

What we check

One button to start
The same layout in every room
No remote controls to lose

Booking panels and sensorsA panel outside each room shows who has it and when it is free, and books it on the spot.

Where it fits: Any office where rooms are hard to find.

Type	For	Examples
Teams panels	Book, check in, see the day	Logitech Tap Scheduler 2 · Poly TC10 · Yealink RoomPanel E2 · Neat Pad Gen 2 · Crestron TSS-1080 · Q-SYS QSP 11
Occupancy sensors	How each room is really used	Yealink RoomSensor, or sensors built into bars and panels
Check-in and release	Rooms freed when nobody turns up	Room check-in with Teams Rooms Pro

What we check

The same bookings as Outlook
Status lights you can see from the corridor
Panels need a Teams Rooms Pro licence

Sharing and table connectionsGuests share a screen in seconds, with or without a cable, and the table stays tidy.

Where it fits: Rooms with visitors, and rooms where people bring their own laptops.

Type	For	Examples
Wireless sharing	From a laptop or phone	Barco ClickShare CX-20 · CX-30 · CX-50 Gen 2 · Crestron AirMedia
Table boxes	Power, HDMI and USB-C at the table	Extron · Kramer
USB switching	A laptop takes over the room's camera and microphones	Logitech Swytch
Extenders	HDMI and USB over network cable	Extron · Crestron · Kramer

What we check

Sharing in seconds
No adapters to lose
Guests on a separate network

Signal routing and networksSwitching, AV over IP and the network underneath, so every room can be reached and supported.

Where it fits: Boardrooms, divisible rooms, halls and whole floors.

Type	For	Examples
Switchers	Several sources to several screens	Extron · Crestron · Kramer
AV over IP	Video across a building on the network	Crestron DM NVX · Q-SYS NV Series · Extron NAV
Network switches	Power over Ethernet for mics, panels and cameras	Managed PoE+ switches, such as the Netgear AV Line
Room network	Teams Rooms on a wired connection	At least 10 Mbit/s for each room, wired where possible

What we check

A separate network for AV and rooms
Enough PoE power for every device
Remote access for monitoring

Personal and desk devicesHeadsets, webcams and speakerphones for desks, home offices and small huddles.

Where it fits: Hybrid desks, open offices and people who travel.

Type	For	Examples
Speakerphones	Huddles and travel	Jabra Speak2 75 · Poly Sync 60 · Yealink CP900
Webcams	Desks and home offices	Logitech Brio · Yealink UVC30
Headsets	Open offices and calls on the move	Jabra · Poly · Logitech · Yealink · EPOS
Desk displays	Hot desks with Teams built in	Yealink DeskVision A24

What we check

Certified for Microsoft Teams
Noise-cancelling mics for open offices
Managed with the rest of the kit

Discussion and voting systemsA microphone at every seat, with request-to-speak, voting and interpretation.

Where it fits: Boards, councils, courts and assemblies.

Type	For	Examples
Discussion systems	Chair and delegate units	Bosch DICENTIS · Shure MXCW · Televic · Taiden
Voting and speaking time	Formal meetings	Built into most discussion systems
Interpretation	Meetings in more than one language	Interpreter desks and listening receivers
Camera follow	The camera turns to whoever speaks	Linked to the room's PTZ cameras

What we check

One microphone for each person
A record of every speaker
Wired or wireless to suit the room

Digital signage and video wallsScreens for receptions, floors and cafeterias, all run from one place.

Where it fits: Lobbies, experience centres, cafeterias and floors.

Type	For	Examples
Signage displays	Rated for long hours	Samsung · LG · Sony
Players and content	Schedules, playlists and live data	BrightSign · Samsung VXT · LG SuperSign
Video walls	Thin-bezel LCD or direct-view LED	Samsung · LG · Absen
Room and visitor screens	Welcome, way-finding, room status	Linked to your calendars

What we check

Content from one place
Screens on a schedule
Remote health checks

Wireless mics and streamingMicrophones that move with the speaker, and the kit to record or stream any session.

Where it fits: Town halls, training, launches and events.

Type	For	Examples
Wireless microphones	Handheld, lapel and headset	Shure · Sennheiser · Audio-Technica
Event mixing	Panels, questions and music	Q-SYS · Yamaha · Biamp
Recording	Training and lectures	Teams recording, or a stand-alone recorder
Streaming	Audiences outside the room	Microsoft Teams town halls, or an encoder for your own platform

What we check

Charged spares for every microphone
Frequencies planned for the building
A test before every event

The room itselfAcoustics, light, mounts and power: the parts nobody sees and everyone hears.

Where it fits: Every room, before the kit goes in.

Type	For	Examples
Acoustic treatment	Less echo, clearer voices	Wall panels, ceiling clouds and carpet
Lighting	Faces lit evenly, no glare on screens	Dimmable overhead light, blinds or window film
Mounts and racks	Safe, tidy installs	Chief · Peerless-AV · Vogel's · Middle Atlantic
Power and cabling	Clean power, labelled cables	A UPS for the rack, tested Cat6 and HDMI

What we check

At least two walls treated for echo
Carpet or another soft floor
Power and data at table and screen wall

Platforms

Teams Rooms, or any meeting app.

Most rooms run Microsoft Teams Rooms. Rooms for visitors or mixed teams can connect to a laptop instead.

Teams Rooms on Android

All-in-one bars and boards with nothing else to run. Quick to deploy and simple to update.

Best for: Focus, small and medium rooms

Teams Rooms on Windows

A room computer and touch console, with the widest choice of cameras and microphones.

Best for: Large rooms, boardrooms and training rooms

Bring your own device

The room's camera, microphones and screen connect to a laptop by USB, for any meeting app.

Best for: Visitor rooms and teams on several platforms

Teams Rooms licences

Teams Rooms Basic

Free with a certified system, for up to 25 rooms. One-touch join, content sharing, whiteboard and basic management.

Teams Rooms Pro

For any number of rooms. Adds dual screens, front row, intelligent audio and video, Teams panels, remote management and device analytics.

How we work

Seven steps, one team.

The same team surveys, designs, installs and runs your rooms.

Survey
Room audit, photos, network and power checks.
You get: a room report
Design
Kit list, camera view, microphone cover and drawings.
You get: drawings and a bill of materials
Supply
Kit quoted with the work, or your own kit fitted.
You get: one order
Install
Mounting, cabling, racks and labels.
You get: a tidy room
Set up
Teams Rooms accounts, licences, policies and updates.
You get: rooms that sign in
Commission
Sound, picture and call tests against a sign-off sheet.
You get: a signed test sheet
Run
Monitoring, remote support and planned visits.
You get: faults found early

After go-live

Rooms that stay ready.

Room monitoring

Health, firmware and usage tracked, with alerts for faults.

Remote support and training

A service desk for rooms, quick guides and user sessions.

Annual maintenance

Planned visits, cleaning, firmware updates and spare parts planning.

Start here

Book a site survey.

We audit the room, check the network and power, and send you a room report. Then we design it, with drawings and a kit list.

Book a site survey Calling too? Enterprise Voice

Brand and product names belong to their owners and are shown as examples only. Whitelanes chooses kit room by room and is not tied to any maker. Models change often, so every quote confirms the current model, its Microsoft certification and its price. You can also write to contact@whitelanes.in.

Meeting rooms that just work.

From a focus room to a town hall.

Focus room

Small meeting room

Medium meeting room

Large meeting room

Boardroom

Training room

Town hall and auditorium

Fifteen kinds of kit, chosen room by room.

Teams Rooms, or any meeting app.

Teams Rooms on Android

Teams Rooms on Windows

Bring your own device

Teams Rooms licences

Teams Rooms Basic

Teams Rooms Pro

Seven steps, one team.

Survey

Design

Supply

Install

Set up

Commission

Run

Rooms that stay ready.

Room monitoring

Remote support and training

Annual maintenance

Book a site survey.